Email Id of State UDISEPlus MIS Coordinators
Comprehensive Frequently Asked Questions (FAQs) about UDISE and UDISEPlus
Background
This “Education for All in India” section provides a comprehensive set of Frequently Asked Questions and Answers regarding the District Information System for Education (DISE, UDISE, and UDISEPlus). It addresses the perspectives of students, parents, and the general public, enhancing understanding of various aspects of UDISEPlus and SDMIS.
The insights are shared by Prof. Arun C. Mehta, who was pivotal at the National Institute of Educational Planning and Administration (NIEPA) in New Delhi, where he led the EMIS Department that housed UDISE. As the National Coordinator for UDISE from 2002 until January 2017, Prof. Mehta published over 130 works utilizing DISE and UDISE data, including acclaimed School Report Cards. His leadership resulted in significant publications like “Elementary Education in India: Where Do We Stand,” along with various district and state report cards.
Under his guidance, UDISE was recognized as an Official Statistics source. Since the 2012-13 academic year, all publications from the Department of School Education, Ministry of Education have been based exclusively on UDISE data, rendering other parallel data collection systems, such as NCERT’s AISES, obsolete. As a result, UDISE has become the sole data source for school education in India.
UDISE Code for Students and Parents
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Q: What is a UDISE code?
A: The UDISE (Unified District Information System for Education) code is a unique 11-digit number assigned to each school in India for identification purposes.
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Q: Why is the UDISE code important for students?
A: The UDISE code helps track a student’s educational journey, facilitates transfer between schools, and is often required for various educational applications and scholarships.
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Q: How can I find out my school’s UDISE code?
A: You can ask your school administration, check your school ID card (if provided), or use the official UDISE+ portal to search for your school’s code.
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Q: Is the UDISE code the same as the school’s registration number?
A: No, the UDISE code differs from the school’s registration number. The UDISE code is a standardized national identification number for the school.
UDISE Code For Teachers
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Q: How often is the UDISE code updated?
A: The UDISE code for a school generally remains the same. However, the school’s information in the UDISE database is updated annually.
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Q: What information is linked to a school’s UDISE code?
A: The UDISE code is linked to comprehensive information about the school, including infrastructure details, enrollment data, teacher information, and various educational indicators.
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Q: How can I use the UDISE code in my teaching role?
A: As a teacher, you may need to use the UDISE code when filling out official documents, participating in training programs, or accessing various educational resources and portals.
UDISE Code for Block and District Level Officers
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Q: How are UDISE codes assigned to new schools?
A: New schools are assigned UDISE codes by the respective state education departments or authorized district-level officers. The process typically involves verifying and entering the school’s details into the UDISE+ portal.
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Q: What is the structure of a UDISE code?
A: The 11-digit UDISE code is structured as follows:
- First two digits: State code
- Next two digits: District code
- Next four digits: Block code
- Last three digits: School code within the block
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Q: How can the authenticity of a school’s UDISE code be verified?
A: You can verify a UDISE code by checking it against the official UDISE+ portal or database maintained by the Ministry of Education.
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Q: What should I do if I find discrepancies in the information linked to a UDISE code?
A: If you notice any discrepancies, you should report them to the state education department or the UDISE+ team for verification and correction.
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Q: How does the UDISE code help in educational planning and policy-making?
A: The UDISE code links to a comprehensive database that provides crucial data for evidence-based planning, resource allocation, and policy-making in the education sector.
General Questions about the UDISE Code
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Q: Can a school have more than one UDISE code?
A: No, each school should have only one unique UDISE code. If you encounter a school with multiple codes, it should be reported for correction.
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Q: Is the UDISE code system used in all states of India?
A: Yes, the UDISE code system is implemented across all states and union territories in India for both government and private schools.
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Q: Where can I find more information about the UDISE+ system?
A: You can visit the official UDISE+ website (udiseplus.gov.in) for more information, access to the database, and various reports generated from UDISE data.
UDISEPlus Data Collection and Management
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Q: What types of data does UDISE+ collect?
A: UDISE+ collects a wide range of data, including:
- School location and management
- Infrastructure details (classrooms, labs, libraries, etc.)
- Enrollment data (by grade, gender, social category)
- Teacher information (qualifications, training, etc.)
- Student performance indicators
- Mid-day meal scheme implementation
- Availability of facilities (drinking water, toilets, electricity, etc.)
- Special provisions for differently-abled students
- Financial information related to school funds and expenditures
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Q: How frequently is UDISE+ data collected?
A: UDISE+ data is collected annually. Schools are required to update their information at the beginning of each academic year.
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Q: Who is responsible for data entry in UDISE+?
A: Typically, the school principal or a designated staff member is responsible for entering and updating the school’s data in the UDISE+ portal.
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Q: How is the quality of UDISE+ data ensured?
A: Data quality is maintained through:
- Built-in validation checks in the data entry system
- Regular audits and inspections by block and district-level officers
- Cross-verification with other government databases
- Training programs for data entry operators and school administrators
UDISEPlus Data Dissemination and Publications
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Q: How is UDISE+ data disseminated to the public? A: UDISE+ data is disseminated through:
- The official UDISE+ website (udiseplus.gov.in)
- Annual publications and reports
- Data visualization tools and dashboards
- APIs for researchers and developers
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Q: What are the main publications based on UDISE+ data?
A: Key publications include:
- Annual UDISE+ reports
- School Education in India (a comprehensive statistical publication)
- State Report Cards
- District Report Cards
- Thematic reports on specific aspects of school education
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Q: Are there any data visualization tools available for UDISE+ data?
A: Yes, the UDISE+ portal offers various data visualization tools, including interactive dashboards, maps, and charts, allowing users to explore education statistics at national, state, and district levels.
UDISEplus Data Sharing and Access
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Q: What is the data-sharing policy for UDISE+?
A: UDISE+ follows an open data policy. Aggregated data is freely available to the public. However, access to raw data or data containing personally identifiable information is restricted and governed by data protection laws.
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Q: Can researchers access UDISE+ data for academic purposes?
A: Researchers can access aggregated UDISE+ data through the official portal. For more detailed or raw data, the user may like to submit a formal request to the Ministry of Education outlining their research objectives and data usage plans.
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Q: Do international organizations use UDISE+ data?
A: Yes, UDISE+ data is used by international organizations like UNESCO, UNICEF, and the World Bank for global education monitoring and cross-country comparisons.
UDISEPlus Indicators and Variables
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Q: What are some key indicators derived from UDISE+ data?
A: Important indicators include:
- Gross Enrollment Ratio (GER)
- Net Enrollment Ratio (NER)
- Pupil-Teacher Ratio (PTR)
- Gender Parity Index (GPI)
- Retention Rate
- Transition Rate
- School Infrastructure Index
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Q: Does UDISE+ collect data on digital infrastructure in schools?
A: Yes, UDISE+ collects data on digital infrastructure, including:
- Availability of computers and tablets
- Internet connectivity
- Smart classrooms
- ICT labs
- Digital learning resources
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Q: Are there any variables related to inclusive education in UDISE+?
A: Yes, UDISE+ collects data on inclusive education, including:
- Enrollment of children with special needs (CWSN)
- Availability of special educators
- Accessible infrastructure (ramps, adapted toilets, etc.)
- Availability of assistive devices and learning materials
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Q: How does UDISE+ data contribute to monitoring the progress of SDG 4 (Quality Education)?
A: UDISE+ provides crucial data for monitoring several SDG 4 indicators, including access to education, gender parity, quality of education infrastructure, and teacher qualifications. This data helps track India’s progress towards achieving the Sustainable Development Goal of quality education for all.
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Q: Can UDISE+ data be used to track a school’s progress over time?
A: Since each school has a unique UDISE code and data is collected annually, it’s possible to track a school’s progress on various parameters over time. This longitudinal data is valuable for assessing the impact of educational interventions and policies.
Detailed UDISEPlus Data Collection Variables
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Q: What specific data does UDISE+ collect about school infrastructure?
A: UDISE+ collects detailed infrastructure data, including:
- Number and type of classrooms (pucca, partially pucca, kuchcha)
- Availability and condition of toilets (separate for boys and girls)
- Drinking water facilities (type and functionality)
- Electricity connection and alternative power sources
- Playground availability and size
- Boundary wall or fencing details
- Availability of kitchen for mid-day meals
- Library details (number of books, e-resources)
- Laboratory facilities for science and computers
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Q: What student-related data does UDISE+ collect?
A: UDISE+ collects comprehensive student data, including:
- Enrollment by grade, age, gender, and social category (SC, ST, OBC, General)
- Number of students receiving free textbooks, uniforms, and scholarships
- Students with special needs (type of disability)
- Attendance rates
- Dropout rates and reasons for dropping out
- Academic performance (grade-wise, subject-wise)
- Participation in extracurricular activities
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Q: What UDISE+ gathers teacher-related information?
A: UDISE+ collects detailed teacher information, such as:
- Qualifications and professional degrees
- Teaching experience
- Subject specialization
- Training received (in-service, ICT, etc.)
- Employment status (permanent, contractual, part-time)
- Salary details
- Teaching workload
- Involvement in non-teaching activities
UDISEPlus Data Dissemination and Publications
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Q: What types of reports are generated using UDISE+ data?
A: UDISE+ data is used to generate various reports, including:
- School Report Cards
- Block Performance Reports
- District Performance Reports
- State Education Statistics
- National Education Statistics
- Thematic reports (e.g., on girl’s education, digital learning, inclusive education)
- SDG 4 progress reports
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Q: How frequently are UDISE+ publications released?
A: The frequency of publications varies:
- Annual reports are released once a year
- Flash statistics are usually published within 6-8 months of data collection
- Thematic reports are released periodically based on policy focus areas
- Online dashboards are updated more frequently, often quarterly
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Q: Are there any international publications that use UDISE+ data?
A: Yes, several international publications use UDISE+ data, including:
- UNESCO’s Global Education Monitoring Report
- UNICEF’s State of the World’s Children Report
- World Bank’s World Development Report (education section)
- OECD’s Education at a Glance (for comparative statistics)
UDISEPlus Data Sharing Policy
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Q: What levels of data access are available in UDISE+?
A: UDISE+ offers multiple levels of data access:
- Public access: Aggregated data at national, state, and district levels
- Researcher access: Detailed data sets requiring formal application
- Government official access: Comprehensive data with individual school details
- School-level access: Each school can access and update its data
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Q: How can state governments use UDISE+ data for planning?
A: State governments can use UDISE+ data for:
- Resource allocation based on school needs
- Identifying areas for teacher recruitment and training
- Planning infrastructure development
- Monitoring the implementation of various education schemes
- Identifying best practices and areas needing intervention
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Q: Are there any restrictions on the commercial use of UDISE+ data?
A: Yes, there are restrictions:
- Aggregated data can be used for commercial purposes with proper attribution
- Use of school-level or individual data for commercial purposes is prohibited
- Any commercial use must not violate privacy norms or data protection laws
UDISE Indicators and Variables
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Q: What are some equity-related indicators derived from UDISE+ data?
A: Equity-related indicators include:
- Gender Parity Index (GPI) for enrollment
- Scheduled Caste (SC) and Scheduled Tribe (ST) enrollment ratios
- Percentage of schools with facilities for students with disabilities
- The rural-urban disparity in educational indicators
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Q: How does UDISE+ capture data on learning outcomes?
A: UDISE+ collects data on:
- Grade-wise learning outcomes based on standardized assessments
- Performance in board examinations
- Transition rates between educational levels
- Remedial teaching programs and their effectiveness
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Q: What financial data does UDISE+ collect from schools?
A: UDISE+ collects financial data, including:
- School funds received from various sources (government, private, community)
- Expenditure on different heads (infrastructure, teaching materials, salaries)
- Utilization of funds for specific schemes (e.g., mid-day meals, scholarships)
- Details of school development grants and their utilization
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Q: How does UDISE+ track the implementation of the Right to Education (RTE) Act?
A: UDISE+ includes variables to monitor RTE implementation, such as:
- Pupil-teacher ratio (PTR) as per RTE norms
- Percentage of schools complying with infrastructure norms
- Implementation of no-detention policy
- Admission of disadvantaged students under RTE quotas
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Q: What data does UDISE+ collect on vocational education?
A: UDISE+ collects data on vocational education, including:
- Availability of vocational courses
- Enrollment in vocational streams
- Facilities and equipment for vocational training
- Partnerships with industry for vocational education
- Placement records of students completing vocational courses
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Q: How does UDISE+ capture data on school safety and child protection?
A: UDISE+ includes variables on:
- Availability of child protection policies
- Implementation of safety measures (fire safety, disaster preparedness)
- The presence of counselors or child protection officers
- Incidence of bullying and measures to address it
- Implementation of child safety standards in school transport
UDISE+ Portal and Data Access
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Q: What is the UDISE+ portal?
A: The UDISE+ portal (udiseplus.gov.in) is the official website for accessing and managing the Unified District Information System for Education Plus data. It is a centralized data entry, verification, and retrieval platform.
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Q: How can I download data from the UDISE+ portal?
A: To download data from the UDISE+ portal:
- Visit udiseplus.gov.in
- Navigate to the “Reports” or “Data” section
- Select the desired dataset (e.g., state, district, or indicator-wise)
- Choose the relevant year and format (CSV, Excel, PDF)
- Click on the download button. Note: Some data may require user registration or specific access permissions.
-
Q: What types of reports are available for download on the UDISE+ portal?
A: The UDISE+ portal offers various reports for download, including:
- School Report Cards
- District Report Cards
- State Report Cards
- Thematic Reports (e.g., on infrastructure, enrollment, teachers)
- Raw datasets (for researchers with appropriate permissions)
- Interactive dashboards and visualizations
UDISEPLus Data Collection Process and Roles
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Q: What is the general process of UDISE+ data collection?
A: The UDISE+ data collection process typically follows these steps:
- Data collection forms are distributed to schools
- School authorities fill out the forms with the required information
- Data is entered into the UDISE+ portal, either by school staff or designated data entry operators
- Cluster and block-level officials verify and validate the data
- District and state-level officials conduct further checks and consolidation
- Final data is submitted to the national level for processing and publication
-
Q: What is Cluster Resource Centre Coordinators (CRCCs) role in UDISE+ data collection?
A: CRCCs play a crucial role in UDISE+ data collection:
- They provide support to schools in filling out UDISE+ forms
- Conduct preliminary verification of data submitted by schools
- Assist in resolving data discrepancies at the cluster level
- Ensure timely submission of data from all schools in their cluster
-
Q: What are the responsibilities of Block Resource Centre Coordinators (BRCCs) in the UDISE+ process?
A: BRCCs have the following responsibilities:
- Oversee data collection and entry for all schools in their block
- Conduct training sessions for school staff on UDISE+ data entry
- Verify and validate data submitted by schools and clusters
- Coordinate with district officials for data consolidation
- Address queries and resolve issues related to UDISE+ at the block level
-
Q: What is the role of District MIS Coordinators in UDISE+?
A: District MIS Coordinators are responsible for:
- Managing the overall UDISE+ data collection process in the district
- Providing technical support to blocks and schools
- Conducting district-level data verification and validation
- Generating district-level reports and analytics
- Coordinating with state-level officials for data submission and queries
-
Q: What are the key responsibilities of State MIS Coordinators/In-charges in UDISE+?
A: State MIS Coordinators/In-charges have the following key responsibilities:
- Overseeing the entire UDISE+ data collection process in the state
- Coordinating with district officials for timely data submission
- Conducting state-level data verification and validation
- Generating state-level reports and analytics
- Liaising with the national-level UDISE+ team for data finalization and publication
Training for UDISE+ Officials/Respondents
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Q: What types of training are provided for UDISE+ data collection and management?
A: Various types of training are provided for UDISE+:
- Orientation training for new users
- Refresher training on updated UDISE+ formats and indicators
- Technical training on using the UDISE+ portal and software
- Data analysis and interpretation training for officials
- Training on data quality assurance and validation techniques
-
Q: Who conducts the training sessions for UDISE+?
A: UDISE+ training is typically conducted by:
- National-level master trainers from NIEPA or the Ministry of Education
- State-level resource persons trained by national experts
- District and block-level officials for school-level training
-
Q: How often is UDISE+ training conducted?
A: UDISE+ training is usually conducted:
- Annually, before the start of each data collection cycle
- When significant changes are made to the UDISE+ format or portal
- As refresher courses for existing users (frequency may vary by state)
History and Evolution of UDISE
-
Q: What is the origin of UDISE?
A: UDISE evolved from the District Information System for Education (DISE), initiated in 1994-95 by NIEPA. NIEPA also developed DISE to create a comprehensive database for elementary education in India.
-
Q: How did DISE transform into UDISE?
A: The transformation occurred in stages:
- 1994-95: DISE was launched by NIEPA for elementary education
- 2007-08: A separate data collection system for secondary education (SEMIS) was introduced by NIEPA
- 2012-13: DISE and SEMIS were unified to create UDISE, covering the entire school education sector
-
Q: What led to the development of UDISE+?
A: UDISE+ was developed in 2018-19 to address limitations in the earlier system:
- To improve data quality and reliability
- To enable online data collection and real-time monitoring
- To integrate with other educational databases and schemes
- To provide more user-friendly interfaces and analytical tools
-
Q: What is NIEPA, and what role does it play in UDISE?
A: NIEPA stands for National Institute of Educational Planning and Administration. It plays a crucial role in UDISE:
- NIEPA was instrumental in developing and implementing DISE and, later, UDISE
- It provides technical support and expertise for UDISE+ operations
- Conducts research and analysis using UDISE+ data
- Offers training and capacity-building programs for UDISE+ stakeholders
- NIEPA nurtured DISE and UDISE under the leadership of Prof. Arun C Mehta (2002 to January 2017
). Late Prof. Yashpal Aggarwal initiated DISE at NIEPA, New Delhi.
-
Q: What is the origin of NIEPA?
A: NIEPA’s origin can be traced as follows:
- 1962: Established as the UNESCO Regional Centre for Educational Planners and Administrators
- 1965: Became the Asian Institute of Educational Planning and Administration
- 1979: Renamed as National Institute of Educational Planning and Administration (NIEPA)
- 2006: Received the status of Deemed to be University
-
Q: How has the scope of data collection changed from DISE to UDISE+?
A: The scope of data collection has expanded significantly:
- DISE: Focused primarily on elementary education (Grades 1-8)
- UDISE: Covered both elementary and secondary education (Grades 1-12)
- UDISE+: Encompasses the entire school education sector, including pre-primary and higher secondary, with more detailed indicators and real-time data collection capabilities
UDISE+ Portal and Data Access
-
Q: What is the UDISE+ portal?
A: The UDISE+ portal (udiseplus.gov.in) is the official website for accessing and managing the Unified District Information System for Education Plus data. It is a centralized data entry, verification, and retrieval platform.
-
Q: How can I download data from the UDISE+ portal?
A: To download data from the UDISE+ portal:
- Visit udiseplus.gov.in
- Navigate to the “Reports” or “Data” section
- Select the desired dataset (e.g., state, district, or indicator-wise)
- Choose the relevant year and format (CSV, Excel, PDF)
- Click on the download button. Note: Some data may require user registration or specific access permissions.
-
Q: What types of reports are available for download on the UDISE+ portal?
A: The UDISE+ portal offers various reports for download, including:
- School Report Cards
- District Report Cards
- State Report Cards
- Thematic Reports (e.g., on infrastructure, enrollment, teachers)
- Raw datasets (for researchers with appropriate permissions)
- Interactive dashboards and visualizations
UDISEPlus Data Collection Process and Roles
-
Q: What is the general process of UDISE+ data collection?
A: The UDISE+ data collection process typically follows these steps:
- Data collection forms are distributed to schools
- School authorities fill out the forms with the required information
- Data is entered into the UDISE+ portal, either by school staff or designated data entry operators
- Cluster and block-level officials verify and validate the data
- District and state-level officials conduct further checks and consolidation
- Final data is submitted to the national level for processing and publication
-
Q: What is Cluster Resource Centre Coordinators (CRCCs) role in UDISE+ data collection?
A: CRCCs play a crucial role in UDISE+ data collection:
- They provide support to schools in filling out UDISE+ forms
- Conduct preliminary verification of data submitted by schools
- Assist in resolving data discrepancies at the cluster level
- Ensure timely submission of data from all schools in their cluster
-
Q: What are the responsibilities of Block Resource Centre Coordinators (BRCCs) in the UDISE+ process?
A: BRCCs have the following responsibilities:
- Oversee data collection and entry for all schools in their block
- Conduct training sessions for school staff on UDISE+ data entry
- Verify and validate data submitted by schools and clusters
- Coordinate with district officials for data consolidation
- Address queries and resolve issues related to UDISE+ at the block level
-
Q: What is the role of District MIS Coordinators in UDISE+?
A: District MIS Coordinators are responsible for:
- Managing the overall UDISE+ data collection process in the district
- Providing technical support to blocks and schools
- Conducting district-level data verification and validation
- Generating district-level reports and analytics
- Coordinating with state-level officials for data submission and queries
-
Q: What are the key responsibilities of State MIS Coordinators/Incharges in UDISE+?
A: State MIS Coordinators/Incharges have the following key responsibilities:
- Overseeing the entire UDISE+ data collection process in the state
- Coordinating with district officials for timely data submission
- Conducting state-level data verification and validation
- Generating state-level reports and analytics
- Liaising with the national-level UDISE+ team for data finalization and publication
Training for UDISE+ Officials
-
Q: What types of training are provided for UDISE+ data collection and management?
A: Various types of training are provided for UDISE+:
- Orientation training for new users
- Refresher training on updated UDISE+ formats and indicators
- Technical training on using the UDISE+ portal and software
- Data analysis and interpretation training for officials
- Training on data quality assurance and validation techniques
-
Q: Who conducts the training sessions for UDISE+?
A: UDISE+ training is typically conducted by:
- National-level master trainers from NIEPA or the Ministry of Education
- State-level resource persons trained by national experts
- District and block-level officials for school-level training
-
Q: How often is UDISE+ training conducted?
A: UDISE+ training is usually conducted:
- Annually, before the start of each data collection cycle
- When significant changes are made to the UDISE+ format or portal
- As refresher courses for existing users (frequency may vary by state)
History and Evolution of UDISE
-
Q: What is the origin of UDISE?
A: UDISE evolved from the District Information System for Education (DISE), which was initiated in 1994-95. DISE was developed to create a comprehensive database for elementary education in India.
-
Q: How did DISE transform into UDISE?
A: The transformation occurred in stages:
- 1994-95: DISE was launched for elementary education
- 2007-08: A separate data collection system for secondary education (SEMIS) was introduced
- 2012-13: DISE and SEMIS were unified to create UDISE, covering the entire school education sector
-
Q: What led to the development of UDISE+?
A: UDISE+ was developed in 2018-19 to address limitations in the earlier system:
- To improve data quality and reliability
- To enable online data collection and real-time monitoring
- To integrate with other educational databases and schemes
- To provide more user-friendly interfaces and analytical tools
-
Q: What is NIEPA, and what role does it play in UDISE?
A: NIEPA stands for National Institute of Educational Planning and Administration. It plays a crucial role in UDISE:
- NIEPA was instrumental in developing and implementing DISE and, later, UDISE
- It provides technical support and expertise for UDISE+ operations
- Conducts research and analysis using UDISE+ data
- Offers training and capacity-building programs for UDISE+ stakeholders
-
Q: What is the origin of NIEPA?
A: NIEPA’s origin can be traced as follows:
- 1962: Established as the UNESCO Regional Centre for Educational Planners and Administrators
- 1965: Became the Asian Institute of Educational Planning and Administration
- 1979: Renamed as National Institute of Educational Planning and Administration (NIEPA)
- 2006: Received the status of Deemed to be University
-
Q: How has the scope of data collection changed from DISE to UDISE+?
A: The scope of data collection has expanded significantly:
- DISE: Focused primarily on elementary education (Grades 1-8)
- UDISE: Covered both elementary and secondary education (Grades 1-12)
- UDISE+: Encompasses the entire school education sector, including pre-primary and higher secondary, with more detailed indicators and real-time data collection capabilities
Student Data Collection under UDISE+ (SDMIS 2022-23 onwards) & PEN
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Q: What new student data collection was introduced in UDISE+ from 2022-23?
A: From 2022-23, UDISE+ introduced individual student-level data collection, moving from aggregate school-level data to more granular, student-specific information.
-
Q: What types of student data are being collected in the new UDISE+ system?
A: The new student data collection in UDISE+ includes:
- Basic demographic information (name, date of birth, gender)
- Social category (SC, ST, OBC, General)
- Family background (parents’ education, occupation)
- Unique identifiers (Aadhaar number, if available)
- Academic information (grade, medium of instruction)
- Attendance and performance data
- Special needs or disabilities (if any)
- Scholarships and incentives received
- Participation in extracurricular activities
-
Q: What is the process for collecting individual student data in UDISE+?
A: The process typically involves:
- Schools collect data from students and their parents/guardians
- Data is entered into the UDISE+ portal by designated school staff
- Each student is assigned a Permanent Enrollment Number (PEN)
- Data undergoes verification at school, block, and district levels
- State and national level consolidation and validation
-
Q: How is the privacy of student data ensured in UDISE+?
A: UDISE+ ensures student data privacy through:
- Secure, encrypted data storage and transmission
- Role-based access controls
- Anonymization of data for public reports
- Compliance with data protection laws and regulations
- Limited access to personally identifiable information
-
Q: What is the data flow for student information in UDISE+?
A: The data flow follows this pattern: School → Block → District → State → National Level At each level, there are processes for data entry, verification, and consolidation.
Permanent Enrollment Number (PEN) for Students
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Q: What is a Permanent Enrollment Number (PEN) in UDISE+?
A: A Permanent Enrollment Number (PEN) is a unique identifier assigned to each student as part of the new UDISE+ student data collection system.
-
Q: How many digits does a PEN have?
A: A PEN typically consists of 11 digits.
-
Q: What is the structure and meaning of the digits in a PEN?
A: The 11-digit PEN is structured as follows:
- First two digits: State code
- Next two digits: District code
- Next four digits: School code
- Last three digits: Unique student identifier within the school
-
Q: What is the objective of introducing the Permanent Enrollment Number?
A: The main objectives of PEN are:
- To create a unique, persistent identifier for each student
- To enable tracking of a student’s educational journey across schools and years
- To facilitate more accurate and detailed educational data analysis
- To improve the implementation and monitoring of educational schemes and policies
-
Q: How is a PEN assigned to a student?
A: A PEN is automatically generated and assigned by the UDISE+ system when a student’s data is entered for the first time. The system ensures the uniqueness of each PEN.
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Q: What happens to a student’s PEN if they change schools?
A: The PEN remains the same even if a student changes schools. The new school can retrieve the student’s existing PEN and update the school-specific portion of the number.
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Q: How does PEN differ from other student IDs like Aadhaar?
A: Unlike Aadhaar, a general-purpose identification number, PEN is specific to the education system. PEN is mandatory for all students in the UDISE+ system, whereas Aadhaar is voluntary.
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Q: Can educational institutions use PEN for their internal processes?
A: Schools and other educational institutions are encouraged to use PEN in their internal processes for consistency and more accessible data integration with UDISE+.
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Q: How does PEN contribute to longitudinal studies in education?
A: PEN allows researchers and policymakers to conduct longitudinal studies by tracking individual student progress, even as students move between schools or districts.
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Q: Is there a system to verify or look up a student’s PEN?
A: The UDISE+ portal allows authorized users to look up or verify a student’s PEN using other identifying information.
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Q: How does introducing PEN and individual student data impact the overall UDISE+ system?
A: The introduction of PEN and individual student data:
- Enhances the granularity and accuracy of educational data
- Enables more targeted policy interventions
- Improves the ability to track educational outcomes
- Facilitates better resource allocation based on individual student needs
Modifying Student Information in UDISE+
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Q: Can student information in UDISE+ be modified after the initial entry?
A: Student information in UDISE+ can be modified to correct errors or update changes in a student’s status or details.
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Q: What types of modifications can be made to student information?
A: Modifications can include:
- Corrections to personal details (name, date of birth, etc.)
- Updates to contact information
- Changes in academic status (grade, section, etc.)
- Updates to socio-economic information
- Corrections to enrollment status (transfer, dropout, re-admission)
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Q: Where can student information be modified in the UDISE+ system?
A: Student information can be modified through the UDISE+ portal. Each school has access to modify the data of its enrolled students.
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Q: What is the process for modifying student information in UDISE+?
A: The general process is as follows:
- Log into the UDISE+ portal with the appropriate credentials
- Navigate to the student information section
- Search for the specific student using PEN or other identifiers
- Select the ‘Edit’ or ‘Modify’ option for the student’s record
- Make the necessary changes in the relevant fields
- Submit the modifications for approval
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Q: Are there specific forms for modifying student information in UDISE+?
A: Yes, the UDISE+ system typically provides specific online forms for different types of modifications:
- Student Details Modification Form
- Academic Status Update Form
- Transfer/Migration Form
- Re-admission Form
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Q: Where should the modification forms be submitted?
A: The modification forms are submitted electronically through the UDISE+ portal. Physical forms are generally not required unless specifically requested by local education authorities.
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Q: Who approves the modifications to student information?
A: The approval process typically involves multiple levels:
- School Level: Initial verification by the school principal or designated UDISE+ coordinator
- Block Level: Review by the Block Resource Centre Coordinator (BRCC)
- District Level: Final approval by the District Education Officer or designated UDISE+ district admin
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Q: Is there a time limit for making modifications to student data?
A: While minor corrections can usually be made throughout the year, significant updates are often restricted to specific periods, typically:
- At the beginning of the academic year
- During mid-year review periods
- Within a specified timeframe after the initial data entry
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Q: How are bulk modifications to student data handled?
A: For bulk modifications (e.g., promoting an entire class):
- The UDISE+ system often provides bulk update features
- Schools can download a template, make changes, and upload the updated file
- These bulk changes still require approval through the standard channels
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Q: What documentation is required to modify student information?
A: Documentation requirements may vary, but generally include:
- For name changes: Affidavit or official name change document
- For date of birth corrections: Birth certificate or official records
- For transfers: Transfer certificate from the previous school
- For category changes: Relevant caste/category certificates
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Q: How are conflicting modification requests resolved?
A: Conflicting modifications are typically resolved through:
- Review by higher-level authorities (Block or District level)
- Verification with original documents
- Direct communication with the student’s guardians, if necessary
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Q: Can parents or students request modifications to their data?
A: While the primary responsibility for data entry and modification lies with the school:
- Parents or students can request modifications by approaching the school authorities
- Some states may provide a grievance redressal mechanism for data correction requests
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Q: How are modifications to a student’s Permanent Enrollment Number (PEN) handled?
A: Modifications to the PEN are generally not allowed as it’s a unique identifier. However:
- If a PEN was incorrectly assigned, a new one may be issued with proper justification
- This process typically requires higher-level approval (District or State level)
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Q: Is there an audit trail for modifications made to student data?
A: Yes, the UDISE+ system maintains an audit trail of all modifications, including:
- What changes were made
- When the changes were made
- Who made the changes
- Who approved the changes
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Q: How does the system ensure the accuracy of modified data?
A: Accuracy is ensured through:
- Multi-level verification and approval process
- Built-in data validation checks in the UDISE+ portal
- Periodic data quality audits
- Cross-verification with other government databases where possible
School Unique Identification Code in UDISE+
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Q: What is the 11-digit unique identification code for schools in UDISE+?
A: The 11-digit code is a unique identifier assigned to each school registered in the UDISE+ system. It’s often referred to as the UDISE+ Code or School Code.
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Q: What is the structure of the 11-digit school identification code?
A: The structure of the 11-digit code is as follows:
- First two digits: State code
- Next two digits: District code
- Next four digits: Block/Cluster code
- Last three digits: Unique school identifier within the block/cluster
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Q: How does a school obtain its 11-digit unique identification code?
A: The process typically involves these steps:
- The school applies for registration in UDISE+ through the local education department
- The application is verified by block and district-level education officers
- Once approved, the UDISE+ system automatically generates the 11-digit code
- The code is then communicated to the school and relevant education authorities
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Q: Which authority is responsible for issuing the UDISE+ code to schools?
A: The UDISE+ code is usually issued by the District Education Officer or an equivalent authority designated by the state education department.
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Q: What types of schools are eligible to receive a UDISE+ code?
A: All formal schools recognized by the state or central education boards are generally eligible. This includes:
- Government schools
- Government-aided schools
- Private schools (recognized)
- Schools run by autonomous bodies or trusts (recognized)
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Q: Can unrecognized schools get a UDISE+ code?
A: The policy on unrecognized schools can vary by state, but generally:
- Most states do not issue UDISE+ codes to completely unrecognized schools
- Some states may issue provisional codes to schools in the process of seeking recognition
- In some cases, unrecognized schools may be given codes for tracking purposes, but this doesn’t imply official recognition
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Q: What are the conditions for unrecognized schools to get a UDISE+ Code if allowed?
A: While policies can vary, some common conditions might include:
- The school must have applied for recognition and be in the process of meeting the requirements
- It must agree to regular inspections and data reporting
- The school should demonstrate a plan to meet recognition criteria within a specified timeframe
- It may need to provide an undertaking to comply with the Right to Education (RTE) Act norms
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Q: Is the UDISE+ code permanent, or does it change?
A: The UDISE+ code is generally permanent and stays with the school throughout its existence. However, it may change in exceptional circumstances such as:
- Administrative reorganization (e.g., change in district or block boundaries)
- Merger of schools
- Splitting a school into multiple institutions
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Q: What documents are typically required for a school to apply for a UDISE+ code?
A: Required documents often include:
- School registration certificate
- Recognition certificate from the state education department
- Details of infrastructure and facilities
- Information about teaching and non-teaching staff
- Proof of adherence to relevant education acts and rules
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Q: How long does it typically take for a school to receive its UDISE+ code after application?
A: The timeframe can vary by state and local administrative efficiency, but it generally takes two to eight weeks from the date of application, assuming all required documents are in order.
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Q: Can a school function without a UDISE+ code?
A: While a school might physically operate without a UDISE+ code, it faces significant limitations:
- It may not be eligible for government schemes and funding
- Students may face issues with recognition of their education and obtaining transfer certificates
- The school cannot participate in official education data systems and surveys
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Q: How can a school check the status of its UDISE+ code application?
A: Schools can typically check the status of their application:
- Through the official UDISE+ portal (if such a feature is available)
- By contacting the local Block Resource Centre or District Education Office
- Some states may provide an online tracking system for applications
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Q: Can a school have multiple UDISE+ codes?
A: Generally, no. Each school should have only one unique UDISE+ code. However, in some cases:
- If a school has multiple distinct campuses, each campus might get a separate code
- If a school offers different levels of education (e.g., primary and secondary) in separate buildings, they might occasionally be assigned different codes
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Q: What should a school do if it finds an error in its assigned UDISE+ code?
A: If a school notices an error in its UDISE+ code:
- It should immediately contact the District Education Officer or the designated UDISE+ coordinator
- Provide all relevant documents proving the correct details
- Request for verification and correction
- Follow up until the correction is made in the official records
UDISE+ Codes for Schools Undergoing Changes
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Q: What happens to a school’s UDISE+ code when upgraded (e.g., from primary to upper primary)?
A: When a school is upgraded:
- Generally, the school retains its original UDISE+ code
- The school’s details in the UDISE+ database are updated to reflect the new status
- In some cases, if the upgrade involves significant changes (like a new campus), a new code might be issued
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Q: How are UDISE+ codes handled when merging two or more schools?
A: In the case of school mergers:
- Typically, one school’s UDISE+ code is retained (usually the older or larger school)
- The other school’s code is marked as inactive but retained in the database for historical records
- All student and staff data are transferred to the retained UDISE+ code
- The merger is documented in the UDISE+ system for tracking purposes
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Q: What happens to a school’s UDISE+ code if the school is closed down?
A: When a school is closed:
- The UDISE+ code is not deleted but marked as inactive
- The reason for closure and the date of closure are recorded in the system
- Historical data associated with the code is retained for record-keeping and analysis
- The code is not reassigned to any new school to maintain data integrity
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Q: If a closed school reopens, will it get its old UDISE+ code back?
A: The policy may vary, but generally:
- If the school reopens within a short period (e.g., within the same academic year), it may retain its old code
- For more extended periods, a new code might be issued with a link to the old code in the database
- The decision often depends on factors like the duration of closure and changes in school management
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Q: How are UDISE+ codes managed when a school splits into two or more institutions?
A: When a school splits:
- The original school usually retains its UDISE+ code
- New UDISE+ codes are issued to newly formed institutions
- The system maintains a record of the split, linking the new codes to the original one
- Student and staff data are distributed among the new codes as per the split
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Q: What happens to the UDISE+ code if a school changes its management (e.g., from government to private)?
A: In case of management change:
- The school generally retains its original UDISE+ code
- The management details are updated in the UDISE+ database
- A record of the change is maintained in the system for tracking and analysis
Utility of Permanent Enrollment Number (PEN) in Transfers & Admissions
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Q: How does a student’s PEN facilitate the school transfer process?
A: A student’s PEN facilitates transfers by:
- Providing a unique, persistent identifier across schools
- Allowing quick retrieval of the student’s educational history
- Streamlining the transfer certificate (TC) generation process
- Reducing data entry errors and duplication in the new school
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Q: What information can a new school access using a student’s PEN during admission?
A: Using a student’s PEN, a new school can typically access:
- Basic demographic information
- Previous academic records
- Enrollment History
- Scholarship information (if any)
- Special needs or requirements (if applicable)
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Q: Are students required to provide their PEN when seeking admission to a new school?
A: While practices may vary:
- Most schools within the UDISE+ system will ask for the PEN
- Providing the PEN is highly recommended as it streamlines the admission process
- If a student doesn’t have or remember their PEN, schools can usually look it up using other identifying information
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Q: How does the PEN system handle interstate student transfers?
A: For interstate transfers:
- The PEN remains valid across states
- The new state’s UDISE+ system can access the student’s records using the PEN
- Some additional verification may be required due to differences in state education systems
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Q: Can a student have multiple PENs if they change schools frequently?
A: No, the purpose of PEN is to have a single, persistent identifier:
- A student should maintain the same PEN regardless of school changes
- If multiple PENs are accidentally issued, they should be reconciled in the system
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Q: How does the PEN system help track dropout and re-enrollment cases?
A: The PEN system helps by:
- Maintaining a continuous record of a student’s educational journey
- Flagging long gaps in enrollment that might indicate dropout
- Facilitating easier re-enrollment by retrieving records
- Enabling analysis of dropout patterns and effective interventions
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Q: What should a school do if a new student claims to have a PEN but it’s not found in the system?
A: In such cases, the school should:
- Double-check the PEN provided by the student
- Attempt to look up the student using other identifying information
- Contact the previous school or district education office for verification
- If the PEN is confirmed to be invalid, initiate the process to assign a new PEN
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Q: How does the PEN system handle cases of students returning to formal education after a long gap?
A: For students returning after a long gap:
- If the original PEN can be retrieved, it is reactivated
- The system updates the student’s status and new enrollment details
- If the original PEN can’t be found, a new one may be issued, with efforts to link it to any historical records if possible
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Q: Can the PEN be used for purposes other than school transfers and admissions?
A: Yes, the PEN has several other uses:
- Tracking student performance over time for longitudinal studies
- Facilitating the implementation of scholarship and benefit schemes
- Enabling seamless integration with other educational databases and initiatives
- Supporting educational policy planning and impact assessment
